Privacy Policy
Last Updated: September 2025
Our Commitment to Your Privacy
CodeMind Institute is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, protect, and share information about you when you use our website and educational services.
We understand the importance of data protection in the technology education sector and maintain strict protocols to safeguard your information in compliance with the General Data Protection Regulation (GDPR) and Cyprus data protection laws.
This policy applies to all visitors, prospective students, current students, and alumni of CodeMind Institute's machine learning engineering programs.
Information We Collect
Personal Data You Provide
We collect personal data that you voluntarily provide to us, including:
- Contact Information: Name, email address, phone number, postal address
- Educational Background: Academic history, programming experience, career goals
- Application Data: Course preferences, motivation statements, portfolio submissions
- Communication Records: Messages sent through contact forms, email correspondence
- Payment Information: Billing details for course enrollment (processed securely by third-party providers)
Automatically Collected Data
When you visit our website, we automatically collect certain information:
- Usage Data: IP address, browser type, operating system, pages visited, time spent
- Device Information: Screen resolution, language preferences, time zone
- Analytics Data: Website interaction patterns, referral sources, conversion metrics
- Cookie Data: Preferences and session information as described in our Cookie Policy
How We Use Your Information
Educational Services
- Processing course applications and enrollment
- Delivering machine learning engineering education and training
- Providing student support and academic guidance
- Issuing completion certificates and credentials
- Facilitating communication between instructors and students
Communication and Marketing
- Responding to inquiries about our programs
- Sending course updates and educational content
- Notifying you about new programs and opportunities
- Sharing industry insights and ML engineering resources
- Alumni networking and career support services
Business Operations
- Website analytics and performance improvement
- Fraud prevention and security monitoring
- Legal compliance and regulatory requirements
- Financial record keeping and tax obligations
- Quality assurance and program evaluation
Legal Basis for Processing
We process your personal data based on the following legal grounds:
Consent
For marketing communications, non-essential cookies, and optional data collection
Contract Performance
To provide educational services, process enrollments, and deliver course content
Legitimate Interest
For website analytics, security measures, and business operations improvement
Legal Obligation
For tax records, financial reporting, and compliance with Cyprus educational regulations
Data Sharing and Third Parties
We do not sell your personal data. We may share your information with trusted third-party service providers who assist us in operating our business:
Technology Services
- • Website hosting and cloud infrastructure
- • Email service providers
- • Learning management systems
- • Video conferencing platforms
- • Analytics and monitoring tools
Business Services
- • Payment processing services
- • Customer support platforms
- • Marketing automation tools
- • Professional services (legal, accounting)
- • Educational accreditation bodies
All third-party service providers are bound by data protection agreements and are required to protect your personal data in accordance with applicable privacy laws.
Data Security Measures
We implement comprehensive security measures to protect your personal data:
Technical Safeguards
- • SSL/TLS encryption for data transmission
- • Secure data storage with encryption at rest
- • Regular security audits and monitoring
- • Access controls and authentication systems
- • Automated backup and recovery procedures
Operational Safeguards
- • Staff training on data protection
- • Limited access on need-to-know basis
- • Incident response procedures
- • Regular policy reviews and updates
- • GDPR compliance monitoring
In the event of a data breach, we will notify affected individuals and relevant authorities within 72 hours as required by GDPR regulations.
Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:
Your Privacy Rights
Under GDPR and Cyprus data protection laws, you have the following rights regarding your personal data:
Access and Portability
Request access to your personal data and receive a copy in a structured, machine-readable format
Rectification
Request correction of inaccurate or incomplete personal data
Erasure
Request deletion of your personal data when no longer necessary for the original purpose
Restriction
Request limitation of processing in certain circumstances
Objection
Object to processing based on legitimate interests or for direct marketing
Consent Withdrawal
Withdraw consent at any time for consent-based processing
To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond to your request within 30 days.
International Data Transfers
As CodeMind Institute operates in Cyprus (European Union), your personal data is primarily processed within the EU. When we use third-party services that may process data outside the EU, we ensure appropriate safeguards are in place:
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Adequacy decisions for countries with sufficient data protection levels
- Additional security measures for enhanced data protection
- Regular monitoring of international data transfer practices
Children's Privacy
Our machine learning engineering courses are designed for adult learners. We do not knowingly collect personal data from individuals under 18 years of age. If you believe we have inadvertently collected information from a minor, please contact us immediately so we can take appropriate action to delete such information.
Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify you by email (if you have provided an email address) and update the "Last Updated" date at the top of this policy. We encourage you to review this policy regularly to stay informed about how we protect your privacy.
Contact Information
If you have questions about this Privacy Policy, need to exercise your privacy rights, or have concerns about how we handle your personal data, please contact us:
Privacy Contact
Organization: CodeMind Institute
Address: 42 Stasikratous Street, 1065 Nicosia, Cyprus
Email: privacy@domain.com
Phone: +357 22 756923
Supervisory Authority: If you believe we have not addressed your privacy concerns adequately, you have the right to lodge a complaint with the Cyprus Commissioner for Personal Data Protection.